Career Center Program Assistant (10-Month)

Position reports to: Director, Center for Career Preparation

Specific Responsibilities:
The Career Center Progam Assistant shall be responsible for performing the following functions and activities:

  • Provide program support to Career Center staff, students, faculty and partners as directed. Includes daily program/event support, facilitation of Career Center services and general day-to-day operations of the site during weekday hours of operation (8:30 a.m – 5:00 p.m.) and occasional weeknights/weekend days (4-5 per year);
  • Take a proactive role in working with students and alumni to gauge their Career Center needs and help facilitate effective student engagement;
  • Utilize secure, cloud-based technology and software (ex. JotForm, SurveyMonkey, Handshake, BigInterview) to enhance customer service and support student success;
  • Effectively use MS Office (Word, Excel, Access) to document/provide necessary content and maintain data for varied reports and other Career Center communication;
  • Provide support needed to create and secure marketing material for Career Development Center events/programs;
  • Source content and images for a Career Center publications, flyers, social media as requested;
  • Provide daily support to effectively mange and operate the Career Center Professional Clothing Closet, steward student users and donors;
  • Demonstrate responsibility and initiative to independently complete tasks and projects related to students, staff and external partners;
  • Assist students in using Career Center resources, preparing for, interviews and career fairs/events as directed;
  • Engage in targeted presentations provided to visitors or other planned guests as needed;
  • Assume receptionist duties such as providing excellent guest services (greeting visitors, assisting students with electronic sign in, and referring them to appropriate staff);
  • Perform operational tasks such as making copies, priting/posting flyers, answering the phone, taking messages; organizing filing system, maintaining/ordering office supplies, maintain lobby, classroom and meeting space as needed; submit requests for facilities and other internal/external services;
  • Support Career Center meetings/events such as managing meeting room calendars, preparing meeting room and related technology/materials, managing meeting invitations and capturing meeting minutes/notes as needed, inventory, organize meeting/event supplies and signage;
  • Collect/distribute mail from central location, preparing outgoing mail, retrieve and reconcile incoming shipments;
  • Demonstrate responsibility and initiative to independently complete tasks and projects;
  • Exhibit professionalism in a customer service-oriented environment;
  • Become familiar with all College policies and procedures and complying with these policies and procedures;
  • Participate in all required College-wide and Divisional meetings, training, and events as made known by institutional policy, the Board of Trustees, the President, the Provost and/or the Director;
  • Seek and engage in professional training (with the Director’s approval, if required by College policy) to develop/enhance knowledge and skills that will benefit individual and communal performance in all institutional areas; and
  • Perform other professional duties as assigned.

Degree Requirements: Minimum: Bachelor’s Degree

Job Category: Staff

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Beacon College is an Equal Opportunity Employer. Applicants are considered for employment and promotion without regard to race, age, sex, sexual orientation, gender history, marital status, family status and responsibility, political and religious conviction, impairment or pregnancy.