Protocols for Managing COVID-Related Issues in the Workplace

Daily Protocols For Employees

Employees must wear an acceptable cloth mask or similar mask that safely limits the spread from person to person of droplets from sneezing, coughing, or other bodily excretions.

For the protection of self and others, all employees are responsible for continuously keeping their assigned personal office/workspace clean. Conversely, the College will be responsible for regularly cleaning public spaces.

All personnel must self-screen daily for COVID symptoms, employing the key questions (below) asked of students until the CDC and state health officials recommend otherwise. All employees must wear a mask (or equally protective PPE), practice physical distancing, regularly wash hands, and regularly clean their personal office or work space. 

Consistency and repetition are essential for early success in protecting the campus. Therefore, faculty will ask students at the beginning of each class whether s/he has reviewed the key self-monitoring questions that day and can affirm that s/he is symptom free.

Students can access COVID-relevant information electronically both through Canvas and on the My Beacon app. This will include the following key self-assessment questions that students must address each day:

  • Have you had any symptoms of illness (cough, shortness of breath, fever, chills, gastrointestinal upset, etc.) in the past 10 days?
  • Has anyone in your immediate household or student residence had any symptoms of illness in the past 10 days?
  • For residential students: Have you traveled anywhere off campus without being accompanied by a member of the Beacon staff or without permission from Beacon staff in the past 10 days?
  • For commuting/off-campus students:  While traveling off campus, have you diligently followed the required protocols for being on campus? (Consistently wearing a mask; maintaining social distance of at least 6 feet; good hygiene practices with frequent handwashing, and refraining from handshaking or other personal physical contact)
  • For employees: While traveling off campus, have you diligently followed the required protocols for being on campus? (Consistently wearing a mask; maintaining social distance of at least 6 feet; good hygiene practices with frequent handwashing, and refraining from handshaking or other personal physical contact) 
  • Have you been in contact in the past 10 days with anyone suspected, or confirmed, as having COVID-19?
  • Has anyone in your immediate household or student residence in the past 10 days been in contact with anyone suspected, or confirmed, as having COVID-19?

While there are various metrics/tests to rely on in determining COVID exposure, every member of the Beacon community is reliant upon one another to use considerable judgement and common sense in determining the probability of exposure.

An employee who believes s/he may have been exposed or believes s/he is COVID positive must report this circumstance to his/her supervisor. The supervisor will keep the employee’s identity confidential to protect his or her privacy, isolate the employee, ensure a mask is worn, and contact the nurse; the nurse then will implement the procedures for employees who has, or may have, been exposed.

The College will require all students and employees to submit to an entry and “surveillance” test (about two weeks after entry) that can determine the presence of COVID-19 antibodies (both IgM and IgG), as well as a COVID-negative result. These tests will be administered at the College’s expense, are FDA-approved, return results within 15 minutes, and will be conducted by a registered nurse.

For any employee testing positive for active antibodies, s/he will be advised to isolate immediately and directed to quarantine at home until achieving a negative result with an off-campus COVID-19 test (either free or using your insurance through your College policy) — please refer to Testing Site Resources at the close of this document. You will not be allowed to return to campus until you have satisfied the protocols contained in the following standards.

Employee Exposure Circumstance

What to do if an employee believes s/he has COVID symptoms OR has been exposed to someone who has tested positive for COVID. 

DEFINING EXPOSURE

Close contact for exposure is defined as any individual who was within 6 feet of an infected person for at least 15 minutes (without wearing a mask) starting from 48 hours before the person began feeling sick until the time the patient is isolated.  

PROCEDURES

  • The school nurse will discuss a medical screening to evaluate the employee, including:
    • Determining the employee’s temperature (100.4 or above indicates possible exposure);
    • Asking the set of COVID Key Questions; and
    • Ascertaining circumstances surrounding possible exposure.
  • After talking with the nurse, the employee believing s/he has COVID symptoms will self-isolate while waiting for test results as follows:

Initial outreach to employees

    • Employee who thinks s/he might have symptoms will be asked to remain home until her/his test results are known, which, should take about four days.

Outcome of employee test

    • If the employee tests positive, s/he must quarantine at home until s/he passes the Return to Work protocol.
    • If the employee tests negative, s/he should come to work to for the Return to Work screening protocol.

No Exposure And No Symptoms Circumstance

Employees who do not fall within the Contact Tracing Matrix, answer the COVID Key Questions to indicate no exposure or symptoms, and show no symptoms can return to work.

Return To Work Protocol

An employee who is sent home with COVID symptoms — or has tested positive on a COVID test, can return to work only upon meeting ALL THREE of the following criteria (and any other requirements under state/local law or campus):

    • No fever for at least 24 hours (without fever-reducing medication);
    • Other symptoms have improved significantly for 72 hours (e.g., cough or shortness of breath); and
    • At least 10 days have passed since the symptoms first appeared.
  • Once an employee meets ALL THREE criteria, the employee’s supervisor will engage the employee in two additional screening procedures to attain clearance for returning:
    • Take employee temperature; if 100.4 or above, the employee will be sent home; and
    • Ask the COVID Key Questions to determine evidence of exposure and general health.

If there are no signs of COVID symptoms, based on BOTH ASSESSMENTS noted above, the employee will return to work even if they work with students by notifying their supervisor and arranging the work schedule, assignments, etc.  The employee will be expected to wear a cloth mask and follow social distancing guidelines. 

Should the employee fail one of the tests, the employee must self-isolate and work from home. Should the employee believe s/he can pass the Return to Work protocols, s/he can return after 48 hours for another round of rescreening.

Contact Tracing Process

  • If an employee tests positive, the trained and certified CPP will work with that employee to construct a Contract Tracing Matrix.
    • The scale for the matrix will be determined by encounters involving prolonged close contact between Beacon personnel within less than six (6) feet of proximity; and, occurring within two (2) days prior to learning of possible exposure.
    • The employee will be given the opportunity to sign a disclosure waiver release. The waiver allows the College to disclose the identity of the possibly infected employee to those employees with whom s/he has been in prolonged close contact and who may also be at risk.
    • Should the employee choose not to sign the waiver, the College will protect the employee’s identity but continue engaging personnel with this Matrix. 

Employees Within The Contact Tracing Matrix

The CPP will contact all employees who fall within the Contact Tracing Matrix generated from the Beacon personnel who tested positive for COVID-19. Upon questioning, it may be recommended for employees within the Matrix to take a COVID test and follow the procedures below:

Initial Outreach to Employees

  • Employees who think they might have symptoms will be asked to be tested and remain home until they receive the results, which, should take about four days.
  • Employees who are certain that they sustained prolonged close contact, but are symptom free, may be asked to self- isolate at home for 10 days. 
  • Employees with limited contact and without symptoms will be asked to return to work and practice diligent and careful physical distancing practices from colleagues in their department and community. 

Outcome of Employee Test and/or Self-isolation

  • Should the employee test positive, s/he must quarantine at home until s/he is able to pass the Return to Work protocol. The CPP will contact the employee to construct a Contact Tracing Matrix of Beacon personnel who had prolonged close contact within less than six (6) feet of proximity, and, occurring within two (2) days prior to learning of possible exposure.
  • Should the employee test negative — and can pass the screening parameters of the Return to Work protocol – s/he is expected to return to work. Depending on the individual circumstances, these employees may be asked to submit to a “surveillance” test similar to the on-campus arrival test.

Testing

A range of known testing sites may be found below.

Florida Department of Health in Lake County

The Florida Department of Health in Lake County (DOH-Lake) is offering free COVID-19 testing to residents and non-residents, including children, at several locations throughout Lake County. No testing criteria is required, and no appointment is necessary. Testing is on a first-come, first-served basis, and it is recommended to call the Lake County Department of Health hotline prior to visiting a testing site to ensure that testing is still available for your selected location and day. The hotline is (352) 742-4830.

Testing at the following locations will be available from 9 a.m. to noon on the listed days:

  • Lake-Sumter State College

9501 US Highway 441, Leesburg

Monday – Friday

Beginning at 9 a.m. while test kits are available.

  • South Lake High School

15600 Silver Eagle Rd., Groveland

Monday – Friday

Beginning at 9 a.m. while test kits are available.

  • Home Depot

10825 US Highway 441, Leesburg

Monday – Friday

Beginning at 9 a.m. while test kits are available

Information Resources for Any of Your Questions

State (in our region): Florida Department of Health hotline in Lake County at (352) 742-4830. The hotline is open from 9 a.m. to 4 p.m. Monday through Friday.

Statewide: Additionally, the 24/7 COVID-19 Florida state call center is available at 1-866-779-6121.

County: To sign up for the latest emergency notifications regarding COVID-19, text COVIDUPDATE to 888777 or visit www.lakecountyfl.gov/COVID-19 and follow Emergency Management at www.facebook.com/LakeCountyFLEmergencyManagement and www.twitter.com/lakeemergency.

For the latest information, County residents can call the Citizens Information Line at 352-253-999 from 9 a.m. to 5 p.m. Monday through Friday.

State Pop-up Testing Site – Tavares (9 a.m. – 5 p.m. daily) 

Publix

2042 State Road 19, Tavares

A state-managed “pop up” COVID-19 testing site is now open at the new Publix in south Tavares. Hours are 9 a.m. to 5 p.m. Monday – Friday, with tests administered on a first-come, first-served basis.

Testing is free and available for residents and non-residents aged 18 and older. There are no criteria for testing, and no appointment is needed.

Adult Medicine of Lake County

Testing is $20 each for COVID-19 swab tests and antibody tests for residents and non-residents. 3619 Lake Center Dr., Mount Dora

Time: 9 a.m. – 4 p.m.

No symptoms are required, but an appointment is necessary at this location. $20 for antibody testing, and you do not need to be a patient of their clinic.

Lake Square Mall

COVID-19 and Antibody Tests

10401-015 US Highway 441 South, Leesburg

Tuesdays, Thursdays, and Saturdays only, 8 a.m. – 2 p.m.

No symptoms are required; no appointment necessary. Nasal swab tests will be done on all test days, antibodies (blood test) will be done on Thursdays only. Either test is $20 each.

State Regional Testing Site

The state also has its regional COVID-19 testing site which is located at the Orange County Convention Center and tests on a first- come, first-served basis from 9 a.m. to 5 p.m. daily. The site is located at the North Concourse Parking Lot of the Orange County Convention Center.

Location: 5980 Destination Pkwy, Orlando, FL 32819.

Testing ages 18 and older, regardless of symptoms. 

Private Health Care Providers

Private care providers may also offer testing — use this testing site locator to find a site near you: https://lcgis.maps.arcgis.com/apps/instant/nearby/index.html?appid=7c1c34ef46d648938b02b4421699664d

A sample of other provider options in the area include:

Advent Health Central Care 

Urgent Care Center

1103 N 14th Street, Leesburg 

(352) 314-2328

Appointment not required — referral required, since tests are limited to certain patients. 

CVS

Various locations including 1235 N 14th Street, Leesburg (352) 787-7800

Appointment required; referral not required, since tests are limited to certain patients.

Drive-up Coronavirus testing (COVID-19): limited appointments are available to patients who qualify. Patients must legally reside in Florida and be 18+ old. Patients are required to stay in their vehicles and surfaces are sanitized after each visit. Go to this website to take the screening to see if you qualify:

https://www.cvs.com/minuteclinic/clinic-locator/covid-19-testing/leesburg-covid-605.html

Walgreens

Various locations including 27440 US 27, Leesburg (352) 728-8083

Walgreens is offering this service in partnership with the PW Health provider network. Testing will be available at no cost to eligible individuals who meet criteria established by the CDC along with state and federal guidelines.

At the testing locations, Walgreens’ pharmacists will oversee the self-administration of Abbott’s new ID NOW COVID-19 test. Take a quick screening survey on their website to see if you are eligible for testing:

https://www.walgreens.com/findcare/covid19/testing

Additional sources on COVID-19 are available at: www.floridadisaster.org.